With 3-way and 2-way matching, accounts payable is easy. Full upstream visibility to all requests, approvals, and document uploads, means your AP people can immediately see who ordered what, when it was received, and ensure that the invoice matches. PurchaseControl’s Accounts Payable software offers full visibility, making vendor invoice processing easy, while driving efficiencies with AP automation and ultimately boosting your organization's bottom line.
With PurchaseControl your accounts payable team has visibility of the entire procurement process to see if the vendor invoice matches a corresponding PO. You'll know who ordered, who approved and who received each order, eliminating the risk of budget-killing maverick purchases. Each purchase is tracked from order to payment, with all documentation and correspondence attached to the PO record. Everything you need to know about a purchase is available in real time, at a glance.
Having visibility of the history of an order is only one feature of PurchaseControl’s Accounts Payable software. Full control of the line items, GL codes and budgets mean that spending is allocated and can be easily tracked and reported on for FP&A. With integrations with accounting solutions and ERP software, it's easy to streamline and automate the data transfer process using PurchaseControl’s world class procure-to-pay software in combination with your existing system.
"A great way to purchase and manage invoices. Very easy to use and straight forward to set up."
Data entry is always prone to human error, which can be costly. Three-way matching process helps eliminate human errors and speeds processing time by using the line item text from order and receiving to auto-populate the line items in accounts payable. The vendor invoice is automatically uploaded to the cloud and attached to matching documents, allowing you to find and compare all order documentation at any time, in one place.
Automating data flow from requisition to accounts payable allows your FP&A team to granularly search, report and analyze procurement data and use it to extract better value from your supply chain. Data collation is automated and streamlines the transition of data from PurchaseControl to your finance or accounting software.
When a vendor invoice is received, it is essential to establish authenticity. “Did we buy this? Is this a legitimate Vendor Invoice” is a common question in accounts payable, and all too often it means calling and emailing around to see if anyone in your organization knows anything about it. Does this time-consuming process sound familiar? When you automate the procure-to-pay process, you can remove manual processes and identify the invoice as real or fraudulent in seconds by tracing it back through PurchaseControl, saving time and guarding your profits.
Using three-way matching, you guarantee that what you ordered is what you received and what you’re being asked to pay for. Often, a price change means that the vendor invoice pricing has changed since the PO was issued, or the item quantities or units of measure for the line items are incorrect. Using PurchaseControl to manage your ap process means that the items and quantities flow automatically from the requisition to the invoice, allowing your AP team to better manage your vendors and verify the accuracy of their invoicing. Payment processing can happen quickly allowing you to avail of early payment discounts.
Our purchasing software eliminates the tedious task of checking what you are charged against what you receive. Purchase orders, order receipts, and vendor invoices are compared automatically, highlighting issues and saving your hard-earned money while tracking deliveries for accurate inventory management in the p2p process.Learn More
You’ll never have to worry about audits again. Tracking purchases is easy when a full audit trail is kept for every order giving you better visibility and spend management. The ability to search the system ensures that you find the exact detail you need.Learn More
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