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Purchase Order Management and Invoice Authorisation For QuickBooks Desktop

Control, track, and report on spend easily. Approve purchase orders with real-time budget visibility to make efficient decisions. Streamline approval workflows with cloud access to approve across locations or outside the office. All without increasing your QuickBooks Desktop user count.

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How It Works

1

Install Our QuickBooks Desktop Connector On Your Computer

The Quickbooks Desktop Connector installs on your computer to allow PurchaseControl send information related to your invoices directly to QuickBooks Desktop as bills ready to be paid.

2

Powerful Purchase Order Management

Request, approve, and manage purchase orders efficiently from anywhere on any device in PurchaseControl's cloud app with no user access to QuickBooks Desktop required.

3

Accounts Payable Invoice Matching Automation

Match invoices against the POs in PurchaseControl to eliminate incorrect payments from fraud or manual error with full tracking of all records and relevant documents.

4

Authorized Invoices With Relevant Documents in QuickBooks Desktop

Automatically generate bills in QuickBooks Desktop for all authorized invoices. Data and documents are imported but still editable by your accountant before they process the payment.

Why Use PurchaseControl with QuickBooks Desktop

Purchase Order Management with Powerful, Customizable Approval Workflows

Control, track, manage, and report on spend efficiently from anywhere. Automate the process and ensure compliant purchasing.

Budget Control and Management

Manage expenditure against your budgets ensuring no overspends and give your purchase approvers remaining budget information to make better decisions faster.

Automatically Enforce 2 or 3 Way Matching Compliance

Match invoices against purchase orders and delivery slips to ensure accurate, fast, and effective invoice processing. Only authorized invoices go to QuickBooks Desktop for payment.

Centralize Your Processes and Remove Paper or Excel Based Issues

Store all your data and documents in one powerful cloud based procurement app accessible from anywhere. Remove the opportunity for manual errors and lost data tripping you up.

Track and Categorize Spend Easily

GL Code, projects, departments, user, supplier, and even optional custom fields give you all the information you need. Our powerful filterable, exportable, and customizable reports engine puts all the data at your fingertips at the push of a button.

Leave QuickBooks to Your Accounting Team

PurchaseControl is compatible with all modern versions of QuickBooks Desktop including QuickBooks Enterprise Solutions, QuickBooks Premier, QuickBooks Pro, Canadian editions of Quickbooks, and UK editions of Quickbooks. Keep access separate so you only need to give access to QuickBooks to your accountants while PurchaseControl’s powerful user permissions engine allows you flexibility to control access. If you are using QuickBooks Online see our page for our QuickBooks Online integration.

Spend Management Software for QuickBooks Desktop

Fits into current workflows by seamlessly integrating with the software you use already

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