User types and access levels:

In PurchaseControl.com, every user has what is called a role. Upon logging into PurchaseControl.com, the system identifies the user from their credentials (username & password) and among other things identifies the role of this current user. While logged on then, the system uses this role information to decide what pages and functions each user will have access to. Without roles we’d have only one user type: everyone in that user type would be able to do the same things. As in the real world, in PurchaseControl.com different people can do different things. For example, some users are allowed to add a new supplier to the system, others are not. And so, in the admin console in particular, a person’s role defines what pages they can use and restricts access to, and removes the navigation to, pages that they are NOT allowed use.

PurchaseControl.com by default comes with 4 roles. The default roles are:

• System Admin - full access to all system functions including user administration and top-level system configuration.
• Tech Admin - full access to admin console but NOT to purchasing console
• Purchasing Admin - purchasing-related role with capability for adding & editing supporting entities including suppliers and items
• Purchaser - basic role for purchasing activity alone: access to the purchasing console but NOT to admin console.

What does this mean for you?

All you need to keep in mind is that your ability to carry out any function in PurchaseControl.com is controlled by your role. If you’re wondering why you can’t do something e.g. why you can’t use the purchasing console or why you can’t add a supplier then the answer is that you’ve been assigned a system role that doesn’t have those permissions. You’ll need to contact your local administrator or the project coordinator if you think you should have access to pages/functions that are currently unavailable to you.

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